- The Board must respect and protect your privacy.
- Why does the Board collect personal information?
- What personal information does the Board collect via the Site?
- What will the Board tell you when it collects your personal information?
- How might the Board use personal information collected from you?
- Who will see or have access to your personal information?
- How does the Board keep your personal information secure?
- Accessing and checking the personal information the Board holds about you
- How does the Board use remarketing or similar audience features on our website.
- Links to other websites
- Contacting us
The Board respects and protects your privacy
The Board is a statutory authority established by the South Australian Motor Sport Act 1984 (SA) (Act) and is bound by the National Privacy Principles under the Privacy Act 1988 (Cth).
Why does the Board collect personal information?
The Board collects personal information in order to carry out its functions and exercise its powers under the Act. Section 10 of the Act states that the Board negotiate and enter into agreements to hold motor sport events within the State of South Australia, to promote motor sport events and to provide advisory, consultancy, management and other services to promoters or other persons associated with sporting, entertainment or other special events or projects, whether inside or outside the State.
Section 10 of the Act states that the Board may carry on any advertising and promotional activities and may do all things necessary for or in connection with the conduct and financial and commercial management of each event promoted by the Board.
This policy sets out our web site (Site) policy for the gathering of information and our approach to the dissemination of such information.
What personal information does the Board collect via the Site?
‘Personal information’ means information or an opinion about an individual whose identity is apparent or can reasonably be ascertained.
The Board will only collect personal information about you via this Site if you voluntarily submit it to us by:
- sending us an email;
- sending us information via the ‘Contact Us’ page on the Site; or
- giving us personal information when using any part of the Site.
The Board will ask you when it needs you to provide further personal information for any reason. The Board will only collect information that is related to the services that you ask us to provide to you and your information will not be made available to any third party without your consent.
If you do nothing during your visit but browse through the website, read the pages or download information then our website will automatically record some information about your visit to the site. The type of information that will be collected includes the type of web browser and operating system that you are using, the date and time of visit to our site and the web pages that you accessed. If you linked to our site from another website then that information will also be recorded. The Board may use this information for statistical analysis but the system does not record personal information about individuals unless you volunteer it.
We also use third parties to analyse traffic at that web site, which may involve the use of “cookies”. This process allows our web server to better serve files to you by tailoring information. The cookie is stored on the hard drive of your computer. Cookies must be enabled for you to make purchases through our web site.
What will the Board tell you when it collects your personal information?
Whenever the Board collects information from you, the Board will do everything it can to let you know:
- how to contact the Board;
- why the Board is collecting the information; and
- the organisation or types of organisations to which the Board usually disclose that kind of information;
- if the Board is required by law to collect the information; and
- the consequences for you if the information is not provided.
When reasonable and practicable to do so, the Board will collect personal information directly from you or someone authorised by you and not from third parties.
How might the Board use personal information collected from you?
We will collect, maintain, use and disclose your personal information if it is necessary for the us to adequately:
- operate and manage our events;
- conduct our business, including for marketing and research purposes;
- provide the services you require (including charging, billing and collecting debts);
- enter you in our competitions and promotions;
- inform you of ways the services provided to you could be improved;
- maintain and develop our business systems and infrastructure (including testing and upgrading of these systems);
- research and develop our services;
- communicate with you;
- prevent a threat to health or life;
- investigate suspected unlawful activity;
- comply with our legal obligations; and
- carry out our functions and activities under the Act.
The Board may use your email address for the purpose for which you provide it. The Board may also use your email address to confirm receipt of emails sent to us.
The Board will not use personal information about you for any other purpose, without first obtaining your consent.
Who will see or have access to your personal information?
Unless we are required to provide your personal information to others for purposes of public safety and law enforcement, your information will only be seen or used by persons working for the Board or our contracted service providers.
How do we keep your personal information secure?
We will take reasonable steps to ensure the security of any information you provide to us. Any information we collect is stored in a secure server under password protection. Only persons working for the Board and our contracted service providers are authorised to access the information.
However, the open nature of the Internet is such that information exchanged via the Internet may be accessed and used by people other than those for whom the data is intended. If you send us any information, including your email address, it is sent at your own risk, as it may not necessarily be secure against interception. We use encryption and other data protection techniques whenever we store or transmit information electronically.
Accessing and checking the personal information we hold about you
The Board will take reasonable steps to ensure that the personal information the Board collects from or about you is accurate, complete, and up to date whenever it is used, collected or disclosed. When you provide the Board with your personal information, the Board will add your details to our mailing list for the purposes of direct marketing, so that we can send you information about Board events, our services and other items we think will be of interest to you. If you prefer that we not use your details in this way please let us know by sending an email to firstname.lastname@example.org. If you send the event an email, you will be supplying your name and email address and those details will be used by the Board if a response is required to the email received from you.
You may seek access to personal information which the Board holds about you by contacting the Adelaide 500 office. We will require you to verify your identity and to specify what information you require. A fee may be charged for providing access to you to cover the cost of retrieving and processing the information. We will advise you of the likely cost in advance.
We rely on the accuracy of the information you provide to us. You can contact us in order to update any personal information we hold about you or correct any personal information we hold about you if you think is incorrect or inaccurate in any way. Our contact details are set out below.
If at any time you wish to know what information we are holding about you, you are welcome to request your details by emailing us by contacting the Adelaide 500 office (see details below).
How does the Board use remarketing or similar audience features on our website
- The Board uses remarketing and other audiences feature to reach people who previously visited the website, to match the right people with the right message.
- Third party venders show our advertisments on websites across the internet.
Links to Other Websites
Level 3, State Administration Centre
200 Victoria Square